EDUCATE. CONNECT. INSPIRE.

SEMINAR SUBMISSION FORM

Submit Your Seminar or Meeting Request Today

Thank you for your interest in presenting a seminar or hosting a meeting at the West Virginia Construction + Design EXPO. All submissions will be reviewed and approved by the EXPO Board of Directors in January. The approved seminar line-up will be posted online in February.

Important Reminders

EXPO will provide: the room, projector, screen, mic system and head table.

Presenters and sponsoring organizations should bring: laptops, electronic presentations, handouts, sign-in sheets (or other forms of attendance reporting) and continuing education certificates.

Presenter Eligibility: The EXPO Board requires all seminar presenters to be an Exhibitor, Honor Exhibitor, Sponsor or Show Program Advertiser. Exceptions may be made for state and federal agencies.

Questions? Contact EXPO at [email protected] .

Session Information

Tell us about the program, meeting or event you would like to hold during EXPO.

Provide a brief description, approximately 2–4 sentences, that EXPO may use to describe or promote your session. A full-page description is not necessary.
List the name(s) of the speaker(s) or presenter(s) as they should appear in EXPO materials. For a private meeting or function without a formal presenter, enter the organization name.

Scheduling Request

Tell us when you would prefer to hold your session. EXPO will use this information when developing the final schedule.

Alternate dates are intended for meetings, luncheons, training sessions and other special functions. Educational seminars are scheduled during regular EXPO programming.
Scheduling Note: Requested dates and times are not guaranteed. EXPO will make every effort to accommodate scheduling requests when developing the final schedule. Educational seminars will be scheduled during regular EXPO programming on Wednesday and Thursday. Meetings, luncheons, training sessions and other functions may request an alternate date or time.

Room + Attendance

Additional information is required for meetings, luncheons, training sessions and other special functions.

Room setup requests are subject to room size, availability and EXPO approval.
Luncheon Room Requests

Luncheon space is limited and subject to EXPO approval. Approved luncheon requests are subject to a $400 room fee. Submission of a luncheon request does not guarantee space.

EXPO is not responsible for planning, coordinating or paying for catering or food and beverage services associated with private luncheons. Organizations are responsible for making all catering arrangements directly with Cindy Jones at Sodexo at [email protected] . All catering costs are the responsibility of the sponsoring organization.

Sponsoring Organization + Primary Contact

Please provide the primary contact EXPO should use for questions about this submission.

EXPO Participation Requirement

Important: The EXPO Board requires all seminar presenters to be an Exhibitor, Honor Exhibitor, Sponsor or Show Program Advertiser. Exceptions may be made for state and federal agencies.

Continuing Education

If applicable, list the continuing education credits offered for this session. Leave blank if no credits will be offered.

External Registration + Fees

Most EXPO seminars do not require separate registration. Complete this section only if attendees must register directly with your organization.

Important: EXPO does not collect registrations or payments for independently managed sessions, including paid training, luncheons or other ticketed programs. The sponsoring organization is responsible for managing registration, collecting any applicable fees and providing EXPO with a registration link or contact email to publish with the session information.
Provide either a registration link or a contact email so attendees know how to register directly with your organization.

Submit Your Session